SOP on Material Identification System

SOP on Material Identification System

1.0 Purpose: This SOP describes the guidelines for a identification system for materials and products.

2.0 Scope: This SOP applies to stores staff.

3.0 Responsibility: Quality Assurance Manager to ensure that procedure is followed.

4.0 Materials and Equipment: None.

5.0 Procedure: In a pharmaceutical manufacturing operations, there is a need of innumerable products and equipment. Identification of materials becomes necessary otherwise there may be a difficulty in locating them. A scientific stores identification system represent each item by a code number. The following codification process is used –

Raw materials: Each received material is allocated a sequential stock number or receive number. When more than one supplier lot is included in the receive each lot is given a separate number. Each material is assigned a specific number which clearly identifies the material. In general batch number allotted by the manufacturer is used otherwise allotted an in-house number.

Analytical Report Number e.g. AR-20010101

 The first alphabet used as prefix to identify the company (e.g. A- ABC PHARMA) and second alphabet to identify material form (e.g. R-raw material, F-finished product).

 The first & second numericals indicate the year (i.e. 20 – Year 2020)

 The third & fourth numericals indicate the month.(i.e. 01 – Month January)

 The fifth & sixth numericals  indicate the date (i.e. 01)

 Last two numericals indicate the number allotted to the sample (i.e. 01)

Packing materials: Each received material is allocated a sequential In-house number. Each material is assigned a specific number which clearly identifies the material.

e.g. Printed carton of Ab-20 capsules – PC/A-20/ 01 ( PC- Printed carton, A-20 – Abc 20, 01-Receive number).