Introduction to Writing Skills
Objective
At the end of this session, students will be able to:
• Comprehend the needs and requirement of the audience
• Identify the appropriate usage of words and phrases
• Apply the appropriate words, phrases and sentences while writing
Introduction to Writing Skills
• Writing skills are an important part of communication
• Writing skills allow to communicate the message with clarity and ease.The communication takes place to a far larger audience.
• Writing skills help the learner gain independence, comprehensibility, fluency and creativity in writing
Definition-Writing Skills
• Writing skills are specific abilities which help the person to put their thoughts into words in a meaningful form and to mentally interact with the message
• Remember the audience needs at all times
• The document or letter should be reader friendly
• Permanent record is saved and relayed through many people
• Receiver has more time to analyze the message
Importance of Writing Skills
• Identification- Written communication is important for instructing employees on certain tasks and projects
• Written communication are an effective means of providing key information to other departments
• People with good writing skills are credible and efficient
• Writing is valuable, precise explicit and enhances the image
• It provides ready records, references and valid records
Key points of Writing Skills
• Know your goal and state it clearly. Purpose needs to be stated in the communication. Avoid information that is not relevant. Clarity is the key
• Tone helps the writing to be more effective. The kind of tone depends on the audience and purpose of the writing
• Explain in clear terms what you want the reader to do
• Language needs to be simple. Keep sentences and paragraphs short and concise
• Less information is required when it comes to length. Leave out words that do not contribute to the main focus of the communication
• Good grammar and punctuation are very important
Written Communication
A salutation is a greeting used at the beginning of an email, a letter or a note.
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Salutations |
Greetings |
Closings |
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Dear Ms.Junial Dear Dr.Peter Dear Peter Dear Mr.Jones and Ms. Evans Dear Sir or Madam |
Good Morning/ Afternoon, Good day, Hello
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All the best With Regards Best Wishes Yours Truly, Faithfully, Sincerely, Respectfully yours |
Draft a business letter, memos, bulletins, job descriptions, employee manual, electronic mail, resume or flyer under certain guidelines
• Proofreading the material first or translate the language
• Ensure accuracy, clarity, simple words and phrases, proper usage of grammar
• Keep aloof from the complicated, controversial issues, decision making and technical terms
• Use Active voice in sentences
Common Error in a Written Communication
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Affect /Effect Affect –influence Effect –Result of outcome
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Then/Than Then –sequence in time Than – conjunction used for comparison |
Your/You’re Your-Possessive You’re –You are
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Company’s/Companies Company’s- include possession Companies-is plural |
Its-is a possessive It’s- It is
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USAGE OF ACTIVE VOICE IN SENTENCES
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ACTIVE VOICE- is direct, simple and shorter in structure. Communication in active voice has clarity of thought and easy to understand. |
PASSIVE VOICE- make the object of an action into the subject of a sentence. |
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I am sending the mail. I performed an experiment to test the rate of the reaction. |
The mail was send by me. An experiment was performed to test the rate of the reaction. |
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I appreciate your thoughtfulness and assistance. I will send you a copy of this letter by post. |
Your thoughtfulness and assistance is appreciated by me. A copy of this letter would be send by me by post. |
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We found Mr. John is eligible for the position, our personnel office had filled all positions in Boston before we received his application. |
Mr. John was found to be eligible for this position; all of the positions in Boston had already been filled by our personnel office prior to receiving his application |
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