Presentation delivery

Presentation delivery

Content

• Various stages of presentation delivery

• Nuances of presentation delivery

 Body Language and appearance

 Managing Time

 Vocal preparation

• Post presentation stage:

 Handling questions and doubts

 Collect feedback

Objective

At the end of this
session, students will be able to:

• Identify the nuances involved in the delivery of presentation

• Practise the steps involved in creating and delivering an effective
presentation

• Demonstrate appropriate body language while making presentation

Presentation

In a presentation, “Tell
them what you are going to tell them; tell them; tell them what you have told
them“.

A presentation is the process of presenting a topic to an
audience.

It is typically a demonstration, introduction, lecture, or
speech meant to inform, persuade, or build good will.

The presentation needs to be simple, with tight
organization.

Steps to
Deliver a Presentation

Introduce yourself & your topic

Give them a good reason for listening

Trail the themes

Develop the theme

Summarize

Respond to questions

Following stages of
presentation need attention.

• Introduce yourself
and the topic-
Present with the main theme, tone and style of your
presentation. Generally, the shorter, the simpler, the better

• Give them a good
reason for listening-
Remind the audience why the subject is important and
relevant while explaining why they should listen

• Trail the themes-
Give a preview (a road map) of the journey that is about to unfold before them.
Inform them about the question handling session as well

• Develop the theme-
Once the map has been shared with the audience, stick to the promised route.
Present the points clearly, recapitulating on each as you progress along the
route and relating one to the next by making links

• Summarize-
Round up by highlighting the main ideas once more and reiterating key
propositions. Remind the audience why the subject is important and relevant and
remind them of any action you are expecting them to take. Let the audience
know, by the force of your delivery, that you have arrived together

• Respond to
questions-
Invite questions and listen, and read between the lines. Let
them know when it must stop. “We’ve probably got another five minutes”

Nuances of
Presentation Delivery

Body Language and
Appearance

• Dress comfortably for the occasion

• Be well groomed

• Appear confident in your attire

• Confident appearance will be an added advantage

• Keep the energy level high

• Avoid postures and movements such as putting both the hands
in pockets, playing with coins and touching hair or moustache

• Be relaxed and keep a smiling face

• Maintain eye contact

• Make small steps around the audience with due attention to
proxemics

• Vocal preparation- Speak well to create an impression

• Presentations turn monotonous for the following reasons:

 Lack of variations in pitch

 The tone of voice

 Quality of voice

 Speed of the

Handling
Questions and Doubts

• The quality of the Question and Answer session gives an indication
of how the presentation has been received

• As a presenter, never lose your temper

• Never be sarcastic or mock or laugh at the person who has asked
the question

• Avoid long answers to short and precise questions or
vice-versa

• Give a reference from the presentation or additional data
while addressing the questions

• It is a great time for a presenter to gel with the
audience

• Listen carefully to the questions and answer patiently

• Never be sarcastic, mock or laugh at the question or the person

• If the answer is not known, please say so upfront

• Keep in touch with the audience even after the session completes
through e-mail or discussions

Collect
Feedback

Importance of feedback:

• Feedback is important as it ensures improvement in the quality
of the presentation content and delivery

• Certain presentations mandates feedback. However, for certain
presentations, feedback is not taken. E.g. – sharing company progress with the
team

Ways to collect feedback:

• Participants can go online and submit the feedback

• Presenter can take the feedback on a standard feedback form

• An informal chat over tea can also be taken as an opportunity
to ask about the general views about the presentation

Stage
Fright – Obstacle to Effective Presentation

Common symptoms

• Shaky legs, a chill, a tendency to grab an object tight,
dry throat, and addressing people using wrong names

• It is alright to experience it, however it needs to be controlled
for effective presentation

Ways to manage

• Be prepared

• Be positive

• Memorize the starting line or the first two sentences of the
presentation

• Do not rush through due to fear

Treat presentations like conversations, wherein you are there
to speak and interact

Activity

Resources Needed – a
bell or whistle

Instructions

1. Tell the group that before session starts they will have
30 seconds to tell the group something about themselves the group are unlikely
to know.

2. The monologue MUST be truthful, but can be humorous or serious.

3. The trainer or chairperson calls time (Bell or whistle)
after the first 30 seconds and the next person clockwise around the table must
then start.

4. Continue until everyone has spoken.

Summary

• A presentation is the process of presenting a topic to an
audience.

• Some of the steps to deliver a presentation are to
introduce the topic and yourself, trail the themes and summarize

• Body Language and appearance and vocal preparation are the
nuances of presentation delivery

• The quality of the Q and A session gives an indication of
how the presentation has been received

• Feedback is important as it ensures improvement in the
quality of the presentation as also the delivery

 

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