SOP on Distribution Records of Finished Goods
1.0 Purpose: This SOP describes the requirements for maintenance of finished goods distribution records.
2.0 Scope: This SOP applies to staff of finished goods stores.
3.0 Responsibility: Stores In-charge to ensure that procedure is followed.
4.0 Materials and Equipment: None.
5.0 Procedure: An effective and prompt distribution process can be implemented only with the use of an adequate and properly designed distribution record system. Depending on marketing, shipments may be made to an independent distributor or a wholesaler or a retail pharmacist or physcian or possibly ultimate consumer or all of them. In any case, following data fields should be included in distribution records –
a. Serial number & date.
b. Name of each product shipped.
c. Quantity of each product shipped.
d. Batch no., M/D & E/D of each product shipped.
e. Party’s order number, if any.
f. Party’s name, address, and license number.
g. Mode of transportation.
h. Date of shipment.
i. Special precautions utilised, if any.